A G E N D A

Confirmation of the minutes of the 1st meeting of the Executive Committee held on 03.07.2010:

ALCCS Admissions:    The Chairman informed the Executive Committee that the ALCCS Entrance Examination schedule to be held on 25.07.2010 was postponed to 8.8.2010 by the HQrs A second advertisement was released in the City editions of “Hindu” and “Eenadu”.  The Committee approved the release of the second advertisement.

Printing of News Letter:     Regarding printing of the News Letters for the last two quarters i.e. from January to March, 2010 and April to June, 2010, Er. N. Namassivaya, Council Member informed that as Chairman’s column was pending no action could be taken.  It was decided that the Honorary Secretary will address a letter to Dr. V. Gunasekhar Reddy, Past-Chairman to send the same within ten days, since the matter is already delayed.

Conducting of AGM at Warangal and Gulbarga Sub-Centres:    The Chairman informed the Committee that the AGM at Gulbarga Sub-Centre is being held on 7.8.2010 and at Warangal Sub-Centre on 8.8.2010.  He also informed that Shri P. Sudershan Rao and Dr. M. Basavaraj are appointed as Observers for Warangal and Gulbarga Sub-Centres respectively.

With this the Committee approved the minutes of the meeting held on 03.07.2010.

Additional Members and Nomination of Co-opted Members in the Executive Committee:   The Chairman informed the Committee that the approval has been obtained from the President, IETE for including the following Corporate Members in the Adhoc Executive Committee.

1. Shri D.S.R.B.N. Haranatha Baba   --  F  188528L
2. Shri P. Padmanabha Rao               -- M 149713L
3. Shri K. Gnaneswara Rao                -- M 146846L

The Chairman requested the Committee to identify Co-opted Members to be included in the Executive Committee i.e. from major organization like Railways / MCEME / NRSC / Academic / ECIL etc. The Committee approved to include the President, ELIAP and Shri K. Subbi Reddy, Retd. Chief Engineer of APSEB as Co-opted Members to the Executive Committee.

Formation of Sub-Committees:  The Chairman informed that after due discussions by the Office Bearers the following are appointed as Chairmen of the Sub-Committees:

Finance & Policy Planning (FPP)                                              Sri T.V.S. Rama Murthy
Continuing Education Programme                                          Dr. P.S. Sarma
Purchase, Works & Building Maintenance (PW&BM)           Dr. M.S. Bhat
Library & Students’ Affairs (L&SA)                                            Prof. K. Lal Kishore
R&D and Industrial Coordination (R&D and IC)                    Sri D. Kumara Swamy
Technical Programmes & Seminars (TPS)                           Sri P. Laxman Rao
Short Term Courses (STC)                                                       Sri K. Gnaneswara Rao
Membership and Sub-Centres (M&S)                                    Sri P. Padmanabha Rao

The Executive Committee approved formation of the above Sub-Committees. The Executive Committee decided that the Chairmen of Sub-Committees may nominate a Convenor who shall be an Executive Committee Member and also include a few members of their choice preferably atleast one more Executive Committee Member, after taking due approval of the Chairman of the Centre, for smooth functioning of the Sub-Committees. The Executive Committee also decided that the Chairman, Honorary Secretary and Honorary Treasurer shall be the Ex-officio Members of all the Sub-Committees. The Executive Committee decided that the Chairmen of the Sub-Committees shall submit their budget proposals within two weeks so that a consolidated budget of the Centre can be worked out and presented in the next Executive Committee meeting for consideration and approval.

Approval of expenses from the last Adhoc Executive Committee Meeting:  The Honorary Treasurer presented the following expenditure to the Committee for approval.

Attending of Zonal Office Bearers Meeting (South) at Coimbatore on 13.08.2010:       The Chairman informed the Committee that HQrs has sent an invitation for any two of the Office Bearers to attend the meeting at Coimbatore.  An amount of Rs.2,000/- will be paid to each Office Bearer by the HQrs towards to and fro charges but local conveyance and accommodation charges are to borne by the individuals.  The Chairman also informed the Committee that none of the Officers Bearers from Hyderabad Centre will be able to attend the meeting due to their preoccupation and the same was communicated to HQrs.  The Executive Committee approved the same.  The Executive Committee also decided that two of its Members can be sponsored in future to any Seminars, Technical Symposia etc. conducted by IETE and the expenditure will be borne by the Centre.  The Committee decided that the approval of the Executive Committee has to be obtained, when the programme is known in advance.  However, this is subject to the  financial health of the Institution.

.Audit Report of Council Committee on the Accounts of IETE Hyderabad Centre:      The Chairman informed to the Committee that the Council Committee consisting of Shri H.O. Agarwal and Dr. M. Basavaraj has carried out the Internal Audit for the financial years 2006-07 to 2009-10 and the HQrs has sent the report of the Committee.  The Council Committee has suggested to follow some accounting procedures.  The Executive Committee agreed to implement the suggestions given by the Committee.

.Appointment of Auditor for the financial year 2010-2011:      The Chairman informed the Committee that in the Annual General Meeting held on 11.07.2010, Dr. V. Gunasekhar Reddy, Past Chairman informed the Corporate Members that he is having three quotations with him and the same will be handed over to the new Executive Committee. But so far these quotations have not been received.  The Executive Committee decided that the appointment of Auditor will be looked into directly by the present Office Bearers and shall be put up for approval in the next Executive Committee Meeting.  The Executive Committee also decided that after appointment of the Auditor, an invitation will be sent to Maj.Gen.(Retd.) A.V. Rao, as decided in the AGM, to conduct the internal audit.

.Any other item with the permission of the Chair:   

.Institution of Prof. S. Narayana Endowment Lecture:    Shri T.V. Parthasaradhi, Council Member informed that Shri R. Venkatraman, Chairman for 2006-2008 requested him to be the Convenor of the Seminar on “IT Infrastructure & e-Governance” conducted on 29.6.2008 in honour of Prof. S. Narayana.  Shri T.V. Parthasaradhi, Council Member further informed that Shri R. Venkatraman and himself had collected an amount of about Rs.2.06 lakhs as contributions from various industries / organization for the said felicitation of Prof. S. Narayana.  Shri T.V. Parthasaradhi informed that during the felicitation, Shri R. Venkatraman, Past Chairman made an announcement on the dias that this amount will be kept separately as corpus fund and will be utilized for conducting the annual endowment lecture in the name of Prof. S. Narayana.  Accordingly, the funds were deposited separately as Endowment Lecture Fund for conduct of Prof. S. Narayana Endowment Lecture annually.  He informed that the 1st Prof. S. Narayana Endowment Lecture was delivered by Dr. Surendra Pal, ISRO on 29.06.2009.  However it was brought to the notice of the Committee by the Admin. Officer, the minutes of the Executive Committee held on 12.06.2009 was not traceable in the files.  A note has been circulated to this effect to all Members by the Admin. Officer is placed on the table.  After deliberations by the Committee Members, based on the above facts, the Executive Committee decided to minute the following:

As per item (iii) under S.No.5 of the AGM Minutes of 2010 the Executive Committee Members went through the records and found that an amount of Rs.2,06,850/- has been deposited through payment voucher dated 22.11.2008, as FD, in the name of Prof. S. Narayana Endowment Lecture. This has been done with due approval on 18.11.2008 of the then Chairman (Dr.V.Gunasekhar Reddy), A/c Hony. Secretary (Er. N. Namassivaya) and Hony. Treasurer (Shri K. Subbi Reddy). The Executive Committee Members felt that in view of this there is no need to pursue the matter further and the issue treated as closed.

The Committee decided to conduct the Prof. S. Narayana’s Endowment Lecture at the earliest and also the other Endowment Lectures regular intervals.

.Circulation of minutes of Annual General Meeting held on 11.07.2010:     The Chairman informed the Committee that Dr. V. Gunasekhar Reddy, Past Chairman has sent draft minutes signed by Prof. C.R. Sarma, Past A/c Honorary Secretary through e-mail for adding inputs, if any.  The Chairman also informed the Committee that a reply was sent to Dr.V.Gunasekhar Reddy saying that as per procedure the minutes will have to be circulated only under the signature of the present Honorary Secretary.

Since, the Adhoc Committee started functioning from 1st July, 2010 and AGM conducted after that, the Chairman, who is already in the chair should preside over the AGM. Accordingly, the Secretary General issued a letter. Thereafter Shri T.V.Parthasaradhi requested Shri T.V.S. Rama Murthy to preside over and conduct the AGM. The outgoing Committee was then requested to present the activity report and balance sheet which was approved in the AGM. Proceedings were conducted by Shri T.V.S. Rama Murthy successfully.

Minutes which were duly approved by the Chairman, Shri T.V.S. Rama Murthy and concurred by Shri T.V. Parthasaradhi, Observer of AGM were issued to all the Corporate Members as well as to HQrs.

However, the Committee requested Shri T.V. Parthasaradhi, Observer to take up this irregularity conducted by the Past-Chairman and Past A/c Hony. Secretary, in the forth coming Council Meeting for further necessary action.

The Executive Committee approved the action taken by the Chairman and Hony. Secretary regarding issuing of AGM Minutes to Corporate Members.

.Handing Over of Documents:     The Chairman informed the Committee that the Outgoing Executive Committee has so far not handed over any documents regarding verification of stock etc. inspite of clear instructions from HQrs to Dr. V.Gunasekhar Reddy, Immediate Past-Chairman.  The Executive Committee decided that the stock verification will be carried out by the present Committee and a report will be sent to HQrs after completion.

.Staff Matters:     The Honorary Secretary informed the Committee that:

Mr. S.N.A. Pasha, Admin. Assistant submitted resignation with a request to be relieved with effect from 02.09.2010 afternoon.  The Executive Committee has accepted the resignation and decided to relive him as requested on 02.09.2010 afternoon.

Mr. Ali Part-Time System Assistant has not been attending to his duties from March, 2010 onwards.  Hence, the services of Mr. Ali are terminated.  Mr. M. Karthik who has applied for the post of System Administrator was interviewed on 05.08.2010 by the Office Bearers. An appointment order to work as a Part-Time System Administrator will be issued to Mr. Karthik on a monthly salary of Rs.3,000/-.  He has to attend to his duties for a minimum of 10 days in a month on part-time basis.  The Committee approved the termination of services of Mr. Ali and the appointment Mr. Karthik.

.Renting of Auditorium to OU Police Station:   The Chairman informed the Committee that the Osmania University Police Station has made a request to provide the Auditorium for conducting their meetings.  The Chairman informed that 50% concession in the rent of Auditorium will be given to Osmania University Departments if the letter is forwarded through Registrar of OU.  As a special case the Executive Committee decided not to collect any rental charges from the O.U. Police Station but shall collect charges of Rs.1,000/- towards electricity and maintenance.

.Visit of President, IETE, New Delhi:      The Chairman informed the Committee that the Secretary General, IETE HQrs has informed him over telephone that President, IETE is planning to visit IETE Hyderabad Centre on the 25th and 26th August, 2010 to see the renovation works of Centre’s Auditorium etc.  The Executive Committee decided to make all necessary arrangements for his stay and transportation and also for a meeting of the Executive Committee Members with the President, IETE HQrs.

.Proposed IETE Hyderabad Centre Activities for the year 2010-2011:   The Chairman requested the Sub-Committee Chairmen to submit a report on the technical activities, courses etc. planned for the year so that the same can be sent IETE HQrs by 31st August, 2010, as requested by them.

Renewal of Fixed Deposits:     The Honorary Treasurer informed the Committee that some Fixed Deposits are matured in July, 2010 and some are maturing in August, 2010.  The Executive Committee authorized the Office Bearers to reinvest the FDs after finding the interest rates.

.Court Cases:     The Chairman informed the Committee that the original Deceretal Order is received from the Court of the III Additional Chief judge, City Civil Court, Hyderabad of I.A.No.1766 of 2010 in O.P.No.911 of 2010 of Shri Prakash Dora and a copy of the order was sent to HQrs for perusal and advise.

(D. KUMARA SWAMY)
Honorary Secretary.